EVERYONE!

The Key Leader will be the only person to register their group for Raices y Fe 2025, and all registration, t-shirt sizes and modifications are done via the registration site.

• When registering, the Key Leader will add people (youth and chaperones) to their group by adding the "additional people" section.
• The t-shirt sizes are added to each person's registration by adding their t-shirt size. 

At any time before the modification deadline (September 19, 2025). Key Leaders can log in and modify their group registration. 

This includes the ability to "Add additional people." 

Best Practice

• Once you have received a notification that someone has submitted a new Digital Permission Slip and Liability Form (See related FAQ) log into your event registration and add that person as a Group Member.

MONDAY, SEPTEMBER 22, 2025

All youth and adult forms will be collected using a digital form.

• After completing a group registration, the Key Leader will receive an email with detailed instructions, including a link to share with parents/chaperones.
• When a new form is submitted the key leader will receive a notification email with a link to access/download a copy of the completed Permission Slip and Liability form, the participant and parent will also receive a confirmation email.
• Save this for your records so that you can print a copy to have on hand when you travel to and from Raices y Fe.
• Use the information from this form to add members to your group.

When you receive a new form, you should immediately download a copy for your records. The OACE Team will also receive a digital copy and will have access to them during the event.

It is highly recommended that you print several copies of these forms, one set to leave at the parish and one set to have with the key leader throughout the event.

*Additionally, if you are arranging group travel (Bus or carpool) a copy of each from should be with the driver/designated leader in each vehicle.

The most likely cause of this is that one of the required emails was not entered correctly (misspelled or in the wrong format).

This does not mean that the form was not received, just that the automated flow sending the email was not triggered.

Email the OACE Team to see if the form was completed. Please provide the following information:

• Key Leader Name
• Parish Name
• Participant Name
• Date the form was submitted